Training Coordinator/Project Coordinator

The Training Coordinator provides the PeopleSoft Upgrade project team with the coordination of successful implementation corporate-sponsored learning solutions related to the PeopleSoft upgrade. Stakeholders to be trained include: HR and Employee Finance teams as well as Manager/Supervisors and employees. It requires full ownership for a variety of course offerings, project management, communications, materials production, acting as a logistics liaison to the company's satellite locations, training administration, and managing the operations of additional special projects.

Major Responsibilities:
Responsible for organizing and coordinating all functions related to implementing our learning solutions including instructor-led trainings, web-ex sessions, online modules, and sessions for intact teams.

Learning solution coordination responsibilities include:
-Scheduling courses
-Vendor management
-Registration/Enrollment
-Monitors enrollment to insure maximum return for investment
-Training materials printing, shipping, and distribution
-AV setup
-Catering
-Scheduling, greeting, and preparing for presenters and facilitators
-Maintain stock of appropriate materials
-Collecting and analyzing course and program evaluations

Additional responsibilities include:
-Facilitate and/or contribute to vendor communications and negotiations including printers, hotels, consultants/facilitators, wholesale suppliers, etc.
-Prepare, route, and submit Fee for Service Agreements, Vendor contracts, purchase orders, invoices, and payment requests.
-Perform basic functions in gLearn, our Learning Management system as it relates to enrolling, scheduling, monitoring enrollments, and reporting statistics.
-Organize and maintain records and files.
-Prepare surveys, reports, presentations, evaluations, and cost summaries as they relate to and serve our solutions.
-Project manage the production and distribution of printed course materials and related communications -Organize and assist in special projects as needed.
-Act as a logistics liaison to serve the needs of satellite locations such as Oceanside, Vacaville, Hillsboro & Singapore -Assist in developing, implementing, and monitoring internal/departmental standard operating procedures as they relate to the coordination and implementation of learning solutions. Make recommendations for continuous improvements.

Skills
-Three years previous experience in coordinating logistics
for Learning & Development or Training functions, or four years previous senior level administrative with significant project management experience.
-The ability to organize, prioritize, and efficiently manage multiple projects simultaneously. Excellent workflow process management skills with the ability to set up and maintain airtight systems for tracking actions, communications, and details.
-Excellent customer service skills with strong attention to detail and organizational savvy. Capable of following a project through completion with minimal direction and strong personal initiative. Has strong interpersonal skills with the ability to work effectively in a team environment.
-Excellent influencing skills, with the ability to collect data, establish facts, and present them to key stakeholders.
Excellent written and oral communication skills. Strong computer skills including Windows, Word, PowerPoint, Excel, Calendar, email, etc.

Education BS/BA degree is desirable.